Ingredients    

1. Excellent match between the grant proposal and the donor’s priorities
2. Answering the “so what” question of your research
3. Simple prose and white space on the paper
4. Examples of the approach
5. A clearly written proposal
6. The grand finale: the significance of the results

Preparation

Read the entire RFP, from top to bottom. Once you clearly understand the directions that the donor provided, you can begin to put the pieces of the proposal together. Double check that you and your organization are eligible for the grant you are seeking, and that your project or research aligns with the donor’s mission. This makes certain that the match is made between yourself and the donor, and preparation of the pieces of the proposal can begin. These segments will be the product of extensive research on your part to move in the right direction. The pieces are:

1. Abstract – This will take careful preparation since it is the most important part of the application. It is the first impression, the precise summary of the entire proposal, and the evidence that success is possible.
2. Introduction – This is where you will present the problem or question to be addressed. The “so what” question for your project or research must be apparent, and should begin or lead into the narrative.
3. Need Statement/Statement of Significance – This is where the convincing argument for the project takes place. You will tell your impressive story, citing research and examples with enthusiasm and clarity.
4. Plan of Operation/Methodology – This is the heart of the proposal. Your plan should be tightly structured and consist of the goal (or hypothesis), objectives (or Specific Aims), and activities. Each segment will clearly illustrate the way your proposal will unfold in a logical manner. The evaluation follows, which should be clearly outlined in the incremental measurements of each activity – and these will be used to ensure your success in meeting your goal.
5. Outcomes and deliverables– This will be the section that demonstrates how the outcomes have unfolded, and what you are delivering to your constituents and the donor. In short, this is the resulting product of your proposal.

Presentation

Your presentation should be memorable. Don’t assume that reviewers will overlook sloppiness because your idea is phenomenal. You can achieve a superior presentation with images, graphs, and Gantt charts, which are easy to understand and memorable. Most importantly, if your proposal will make a significant impact, it should be stated as such. For instance, provide examples of how your work will make a difference, change the field, save lives, or set the stage for future change. Whether the presentation necessitates the elegance of a fine dining restaurant or the simplicity of a well-prepared meal at home, the true mark of success lies in what was expected and what has been delivered in an impressive manner.

The post Three Essentials for Grant Success: Ingredients, Preparation, and Presentation appeared first on Grant Training Center Blog.

• Strong Research Skills:

Can identify relevant funding opportunities, understand the funding organization’s priorities and requirements, and gather supporting data and evidence for their proposals.

• Clear and Concise Communication:

Are able to communicate their ideas and proposals clearly and concisely. The best writers effectively convey complex concepts in a straightforward manner, making the proposal easy to understand for both technical and non-technical readers.

• Attention to Detail:

Pay close attention to guidelines, formatting requirements, and deadlines. They meticulously review their proposals for errors, inconsistencies, and clarity before submission. The end result is a well developed and polished proposal.

• Grant Writing Expertise:

Possess a strong understanding of the grant writing process. They are familiar with best practices, strategies, and common pitfalls in grant writing. They know how to structure a proposal, tell a good story, use persuasive language, and address evaluation criteria effectively.

• Strategic Thinking:

Align their proposals with the funding organization’s priorities; thus creating an effective match and partnership. In addition, they emphasize the project’s significance and impact, address potential challenges and risks, and consider long-term sustainability and potential collaborations.

• Collaboration and Networking:

Are skilled at building relationships, seeking input and expertise from others, and incorporating diverse perspectives into their proposals. They understand the value of partnerships and collaborations in strengthening grant applications.

• Time and Project Management:

Are adept at managing their time and resources efficiently. They can prioritize tasks, meet deadlines, and handle multiple projects simultaneously. They have strong organizational skills and can effectively coordinate with team members and stakeholders.

• Continuous Learning:

Understand the importance of continuous learning and improvement. They stay updated on funding trends, policy changes, and best practices in grant writing. They actively seek feedback on their proposals and incorporate lessons learned from previous applications.

• Persistence and Resilience:

Understand that grant writing can be a competitive and challenging process. Successful grant writers exhibit persistence, resilience, and a positive mindset. They do not get discouraged by rejections or setbacks and continue to refine and improve their proposals.

These characteristics are extremely valuable, and it’s important to note that grant writing is a skill that can be developed and refined over time. When combined with the universal ingredient of enthusiasm for their project and it’s positive outcomes, a grant writer becomes truly successful.

The post What Makes a Successful Grant Writer? appeared first on Grant Training Center Blog.

The LOI should be written to communicate at least three things:

• That you have researched the donor and know the project fits their guidelines as well as their culture and language.
• That this is a substantial and needed project with real outcomes that serve the constituents.
• That you, your team, and institution are capable of succeeding if funded.

A Letter of Intent should be composed as follows:

• The opening paragraph should include the summary statement, which will be the roadmap of your proposal. This first section should stand alone and address: what, who, how much, and over what period.
• The Statement of Need (1-2 paragraphs) will include the problem, the science/field as it currently stands, what is unknown, what is proposed, and who will benefit by the intervention.
• The Project Activity or approach will address: what and how, innovation, partnerships, and all activities to be undertaken. This will be the bulk of your letter.
• Outcomes (1-2 paragraphs) will relate directly to your measurable objectives, will contain the specific deliverables/outcomes, and will show how you propose to achieve them.
• Credibility/credentials will address the project director’s and team’s credibility and why they are best equipped to carry out the project. Indicate awards, rankings, and tangible measures that set you apart from your peers. Also, describe what each team member will contribute to the project and how they will work together.
• The Budget (1-2 paragraphs) should be abbreviated; save the detail for the complete proposal. Instead, write a few sentences addressing other funding you have received or plans to raise the rest, and how the program will be sustained after the project is complete. Try to imagine the questions the reviewer will ask.
• The Closing Paragraph should refer to the solicitation instructions and the contribution that the intervention will make to the field/constituents. If it is a scientific research, reference should be made to the contribution you will make to your science and science in general.

Additional tips:

• Visualize your proposal and how it will unfold.
• Address the match between the donor’s mission and yours.
• Ensure that you avoid jargon, unnecessarily flowery language, superfluous adjectives and adverbs, and remove indefinite terms such as “might” “possibly” and “hope.”
• Get feedback from your colleagues.
• Review, if possible, other LOIs written to your donor.

The post The Letter That Will Get You Funded appeared first on Grant Training Center Blog.

The best way to collect information about the problem is for you to conduct and document both a formal and informal needs assessment for your program in the target or service area. The information you provide should be both factual and directly related to the problem addressed. Areas for you to document are:

• Purpose for developing the proposal – what need you identified or what problem will be solved. You also have to address why you identified this particular need and why you and your organization are credible and able to make a substantial difference in terms of the solution.

• Beneficiaries – who they are, how they will benefit, how they were chosen, how many were chosen and how you came up with this approach must be documented and specifically addressed.

• Social and economic costs – who and what will be affected and by how much. Here you will need to address the percentage of change you expect and why. Obviously, cost is always a consideration, and if you can demonstrate that your intervention will save institutional and individual costs, this will be to your benefit.

• The nature of the problem – provide as much hard evidence as possible. This will be accomplished via the literature review, your past experience, surveys, and past and present data that demonstrate your past and anticipated future success with the targeted beneficiaries.

• Objectives – the specific way you will solve the problem, including the resources needed, how they will be used, and to what end. The goal and objectives will be the “heart of your proposal” that together will constitute your plan of operation.

• Sustainability plan – explain what will happen to your project when funding has been exhausted. If there is a way to institutionalize the approach  (e.g. train the trainers), this will demonstrate that the donor’s funding will make an ongoing difference, not just a one-time intervention.

There are several types of data you might want to collect, depending on the project: historical, geographic, statistical, as well as studies completed in your field. Unless otherwise specified, a mix of qualitative and quantitative data usually works best.

The need statement will ultimately be about an area of concern, a condition to be improved upon, a difficulty to be eliminated, or a troubling question that exists in scholarly literature that requires understanding and deliberate intervention. Making the need and your credibility to solve the problem clear to the donor, will make the difference between being funded and rejected.

The post The Core of Your Proposal: The Problem Statement appeared first on Grant Training Center Blog.

Higher Education is also targeted for cuts, including but not limited to institutional improvement, research, and innovative technology programs. State colleges and universities, as well as minority-serving institutions, will be most impacted. The $9.2 billion in cuts represent a 13.5% drop from the U.S. Department of Education’s 2017 budget of $68.2 billion.

The following are examples of the key programs to be impacted, with deep cuts for K-12 and higher education:

• Programs for disadvantaged children to pay for school choice, including Title I funding that pays for services for low-income students, will see $1 billion in cuts to pay for a new school-choice program.
• Programs for innovation and competition will be cut in order to direct those funds to school voucher incentives. The existing program called Investing in Innovation, which is geared to assisting states experimenting with new educational approaches, would instead encourage states to create or expand school voucher programs.
• ThePublic Service Loan Program and federally subsidized student loans would be eliminated, and students would have to pay interest on the money they borrowed from the federal government, even while in school.
• Many other initiatives such as the Alaska Native Education, comprehensive and innovative literacy, enrichment and strengthening of instruction, preschool development grants, and international education and foreign language programs, both domestic and overseas, are on the chopping block for over $3 billion.
• In other cuts, low-income students and their families who depend on the federal government for help accessing healthcare, food, and shelter will see a budget cut of $193 billion in food stamp dollars. This will also have an impact on education and learning.

It is crucial that we convey to our representatives what we believe is essential to assure that our schools, students, and teachers are protected and can continue to deliver top level education and a chance at upward mobility for all students. Knowing what is in jeopardy and how it may affect you and future generations is the first step. Making your voice known to your representatives would be the next.

The post Profound Attack on US Education Funding appeared first on Grant Training Center Blog.

Rigor

Rigor encompasses a whole host of practices. In research, it’s the belief that your field demands constant improvement by closing existing gaps in knowledge, which may exist because of inaccurate methods and measurements, or completely non-existing ones. In order to fill these voids, a commitment to addressing all aspects of the research and careful attention to detail will be required. Rigor also implies that your methodology is conducted systematically, and that your research design addresses your questions, hypotheses, variables, and data collection methods.

Focus

One of the most common mistakes is an overly ambitious proposal. For example, a proposal to research the general effects of obesity in the entire population would be unrealistic and, needless to say, impossible. In contrast, a proposal to examine health related improvements of severely obese men and women between the ages of 45 – 55, who begin a three times per week exercise regiment, would be a much more focused study. You should assure that your hypothesis is precise and that your specific aims can be accomplished in the amount of time allotted for the grant.

Preliminary Data

One of the surest ways to kill a promising proposal is with a lack of preliminary data. Once you have identified the problem you wish to address, you will need to have preliminary data to support your hypothesis and aims. The more preliminary data you have, the more you will be considered a serious investigator, who has taken the time to develop a hypothesis that is well rooted. Research grants of course vary, and some are geared for new investigators and therefore may not require extensive preliminary studies and data. Nevertheless, for any investigator, the more preliminary data you have to support your research, the better.

Communication

As a proposal writer, your audience (reviewers) will want to find candidates who are the most likely to succeed. Walk them through your plan and how it will be implemented (activities/methodology) and demonstrate that your outcomes will match their measures for success (evaluation criteria). Your goal should always be to write about the importance of your intervention in a way that moves the readers and makes them want to fund your project. The difference between a good story and a superficial one is that the latter provides too easy a solution. To avoid this, your interventions should be innovative, and should make a real and tangible difference in your field. Your story should convey the overall impact of resolving difficult problems.

Persistence

It is important to remember that the success rate for many research grants can be in the teens. Thus, some lucky people will get funded the first time, but chances are that it will not happen so easily. If your proposal is rejected the first time, you should take the comments from the reviewers seriously and address them appropriately and politely in your next submission. If the reviewers thought that your idea was strong, but that there were flaws in other areas, your chances for success in the second submission are excellent. At the end of the day, your persistence will pay off.

Believing in your idea, a specific hypothesis constructed via your preliminary data, and outlining an innovative and transformative approach will get you eighty percent of the way to being funded. You will also need to tell the story in a persuasive way that highlights the need for and importance of your idea in the field and for the people who will be served.

The post Five Crucial Facets of Successful Research Funding appeared first on Grant Training Center Blog.

• An idea that is clearly defined and focused, is well researched, is needed, has a broad impact, and can be accomplished within the lifetime of the grant should be the main focus of your proposal.

• A Statement of Need/Significance that makes a strong argument for funding is an integral component proposal component. You will need to specify how this need for was identified. If you are writing a research grant, your preliminary data should justify your argument for further research. If you are writing a project grant, utilize your literature review and experience to make the case for why you should be funded.

• Examples of how your project will unfold and how your team will work together are of critical importance for the donor to understand the specific implications of your project. Also, describing real-life scenarios is an approach that gives emphasis and meaning to the project you are undertaking.

• A Plan of Operation that presents the specifics of your proposal in a logical manner is your business plan. The donor must understand what you intend to do throughout the lifetime of the proposal. You should include a clear goal, measurable objectives, activities that can easily be budgeted, and outcomes that clearly parallel and are related to the objectives.

• A narrative that is written in positive terms should be utilized throughout the proposal. Some writers believe that if they describe how bleak a situation is, someone will give them money to solve the problem. This is not true. Funders prefer backing proposals that describe worthwhile programs that will meet identified needs and match the criteria set forth by the granting agency.

• Clearly written prose that does not overuse jargon or acronyms is a key ingredient for success. The use of language that is unknown to the reader is a distraction that could easily work against you. After all, you may use terminology that is specific to you on a daily basis, but that may not be the case for the reviewer.

• A budget that matches each activity of the proposal will demonstrate that you paid close attention to detail. All bases must be covered. If you are going to purchase hardware, have you purchased software? If you plan to offer training, how long will it be, who will conduct it, how much will it cost?

• Strong dissemination components signal that you will give back to your community what you learned throughout the lifespan your grant. This section is often extensive in some proposals that require broader impacts to address education, while in others it might be a presentation at a conference or a publication.

• Directions that are followed precisely will ensure your stewardship. If a scoring rubric or evaluation checklist is given to you, read it and follow those directions. Also, ensure that the margins, font size, and formatting are exactly as requested in the Request for Proposal (RFP).

• Professional presentation requires excellent grammar, concise sentences, a mixture of graphics and narrative and well constructed arguments for funding. It will translate into the impression you make on the reviewers.

Extensive preparation should take place before you begin writing a proposal. You need to determine exactly what you want to do, describe why your project is important, make the match with the donor’s interests, and then decide what should be included in your grant. This will be the conceptualization of your grant, and will initially involve the design of your project, not the writing. By carefully designing your project first and writing second, you will set in place the key elements that will make for a winning proposal.

The post 10 Key Ingredients of Winning Proposals appeared first on Grant Training Center Blog.

Below I outline six major differences between the two contrasting styles and clarify how the two approaches require different skills:

Purpose

Academic writing is:

• A scholarly pursuit for publication in peer-reviewed journals that is centered on the theory and thesis of the idea. Attention is on the complexity of the subject and the effectiveness of the methodology that was used to prove the hypothesis. Ultimately, it is a scholarly publication that proves the ability and innovation of the individual author.

Grant writing is:

• Constrained by the Request for Proposal (RFP) and/or the sponsor. It is a plan that is centered on the goal, objectives, activities, evaluation and anticipated outcomes of the project. It becomes a business plan centered around the donor’s mission and goals.

Writing

Academic writing is:

• Expository and informs the reader about what has occurred that resulted in the publication. The text is organized around one topic and developed according to a pattern or combination of patterns.

• Written in the past tense, since it is research that has been accomplished. This often leads to writing in the passive voice.

• Not limited by length constraints, and if it is, it is not restricted by the number of spaces or words.

• Written in an impersonal tone, which is objective and dispassionate.

• Rewarded when it is written in difficult prose, which utilizes jargon, long paragraphs and numerous acronyms. It is assumed that the difficult prose is meant to be understood by the sophisticated reader.

Grant writing is:

• Written in persuasive language that it is meant to sell the idea to the sponsor. Innovative and transformative ideas are meant to be convincing through the “so what question”, preliminary data, and literature review.

• Written in the present and future tenses, since it is work that will be accomplished and proven via the hypothesis, objectives, and outcomes.

• Strictly constrained by the requirements specified in the RFP.

• Written in a personal tone that conveys salesmanship, passion, and impact.

• Encourages easy language that is written in short and precise sentences and paragraphs. Jargon and acronyms are highly discouraged, since those who review the proposal do not have the time to interpret what the prospective grantee is saying.

Ultimately, academic writing is primarily individualistic, whereas grant writing is a team effort that can include colleagues across disciplines. The transition from one set of skills to the other is not an easy one, since most academics have not been trained in the art of selling a product. This certainly does not mean that learning grant writing skills is an insurmountable task. It simply implies that a transition needs to be made in the presentation and description of ideas.

The post Want to Get a Grant? Change Your Style appeared first on Grant Training Center Blog.

1) Dates and Submission Procedures

Knowing and adhering to the deadline for proposal submission is critical. This section will also contain directions on where to submit the proposal, which in most cases will be through Grants.gov. If directed to submit through this venue, understanding how to do so is extremely important, otherwise it can be a difficult and taxing experience.

2) Eligibility

RFPs contain very specific parameters specifying who is eligible to submit proposals and who is not. It is vital to follow these requirements. One of the worst rejection reasons you can receive is that you are not eligible for the competition in the first place. This will occur if you or others on your team did not do their homework.

3) Instructions on Details of the Proposal

In this section you will find the instructions for formatting, organizing, and submitting your proposal. Whether or not including appendices and other components is allowed will also be described here. It is not unusual to see as many as 50% of submitted proposals rejected due to applicants not following these directions. It is highly frustrating to be eliminated for using the wrong font or incorrect margins.

4) Statement of Work

The RFP will define the goal and, in many cases, the objectives of the project. What the agency wants to fund and in what areas will be spelled out in this section. If your own goals and objectives do not exactly fit, you should have a conversation with the program officer to ensure that your approach will be allowed.

5) Budget

The amounts and categories for the request will be clearly outlined in the RFP, including matching requirements, amounts that can be charged for administration and other related categories. This will also be the section where you are told how to format your line items, what your budget justification should include, and what forms need to be completed.

6) Scoring Criteria

These are the criteria that determine how your proposal will be scored. When reading this section, look for the scoring method, score weighting and evaluation process. Knowing how your proposal will be assessed will give you an understanding of where to direct your efforts and how best to write your narrative. Ultimately, by understanding these criteria, you will be able to write in a way that reviewers can easily locate the areas for scoring. At all costs you should avoid making the reviewers work.

These six elements are the major sections of the RFP that pertain directly to writing the proposal. There will, however, be other information you will need to know and complete, such as certifications and various forms. The RFP tells you what the federal agency wants and expects in the grant solicitation. It is then up to you to inform the federal agency how you will carry out the program. Becoming a student of the RFP and paying attention to all the specifics will ensure that you will not be rejected because of minor details such as an incorrect font, or in the worst case scenario, for not being eligible for the competition in the first place.

The post Your First Step: Understanding the Request for Proposal appeared first on Grant Training Center Blog.

Overview

The overview will contain the long-term objectives, followed by the aims that support those objectives. It is the introduction that will illustrate the importance of the project in terms of its effect and impact. As seen in the following example provided by the University of Wisconsin at Whitewater, the author begins with the objectives, followed by the aims and the methodology.

Example

One long-term objective of this project is to understand the development of the ability of organs peripheral to the suprachiasmatic nucleus (SCN) to synchronize with the external environment. The first aim supports this objective with a systematic analysis of when during development an entrainable circadian rhythm is present in the developing eye, ear, nose, heart, and pronephros of the model organism, Xenopus laevis. We first test for the onset of circadian rhythm in each organ within the context of the embryo by assaying for rhythmic expression of circadian genes in a light/dark (LD) cycle. Next, the ability of each organ to intrinsically generate circadian rhythms is tested by assaying for rhythmic circadian gene expression in organs cultured in vitro in constant darkness (DD). Lastly, the ability of each organ to directly entrain to light is tested by culturing organs in vitro for two days in LD followed by three days in a DL cycle and assaying for rhythmic gene expression that correlates with the anti-phase light regime. Quantitative Real Time PCR will be used to measure gene expression in all these experiments.

Intellectual Merit

This section will address what is currently known and, more importantly, what is not known in the field. This shows how the proposal will fill an important gap in existing knowledge. Specifically, the NSF requires that you address how the proposed activities will advance knowledge in your own scientific field and across other fields in creative and transformative ways. The qualifications of the Principal Investigator (PI) and the institutional resources are also key elements in this section. As noted in the example below, authored by PI Katja Michael of the University of Texas at El Paso, the PI begins this section with the importance of the study, speaks about innovation and the rationale on why the study should take place. This is followed by the qualifications of the PI to undertake the study.

Example

Since glycoproteins of moderate size can now be synthesized in homogeneous form by native chemical ligation techniques, there is a great demand for their synthetic building blocks, i.e. thioester (glyco) peptides and glycopeptides with an N-terminal cysteine. An original concept based on the photochemical acylation of thiols and glycosylamines under mild reaction conditions will be established in order to afford thioester peptides and glycopeptides. Thioester peptides are prone to C-terminal epimerization during standard acylation conditions. In contrast, their photochemical generation under neutral or weakly basic conditions is expected to produce minimal amounts of epimerized byproduct, which will contribute to improved reaction yields, and thus to the overall reaction yield of glycoproteins synthesized by native chemical ligation. The P.I.’s recent research results demonstrate that photochemical acylation condition minimizes aspartimide formation and thus increases the product yield. The P.I. endeavors a novel and broadly applicable, photochemical approach to make these important peptide derivatives better accessible to the scientific community. Developing novel methods for the efficient synthesis of thioester peptides and glycopeptides hascross-disciplinary implications. Not only does it expand the synthetic methodologies available to organic chemists, but biophysicists, glycobiologists, spectrosc opists, and pharmacologists will also benefit from the improved accessibility of pure, homogeneous glycoproteins in large quantities.

Broader Impacts

The Broader Impacts statement is an important part of the Summary Page and will heavily affect your chances of being funded. According to the NSF criteria, this section is about understanding and promoting teaching, training, research and learning. A description of how science and technology will be enhanced, as well as the broad societal impacts should be included in this section. The following example, which was posted on the website of the University of Wisconsin at Whitewater, effectively states the impact that will be had on undergraduate education and research and how the university will support lab experiences for students.

Example

This proposal is a vehicle for providing an opportunity for undergraduates to become immersed in basic research full time for ten weeks during the summer (impact on 8-12 undergraduate students over three years). The University of Wisconsin at Whitewater has a strong commitment to undergraduate research. Also, programs are in place to support undergraduate research through small intramural grants awarded to students as well as programs that support hands on lab research experience students. This proposal builds on these programs and provides support for students that have been trained in the laboratory in the fall and spring semesters to continue their research full time for 10 weeks of the summer and become immersed in their project.

Conclusion

An excellent Summary Page is critical for leaving reviewers with a good first impression. You want reviewers to see you in the very best light, so that they can champion your proposal. It will also be the page that can lead to immediate rejection, if it is not written according to the NSF directions. Since it is the most important part of your proposal, it will take time, but if done correctly, it will ensure your proposal gets noticed and potentially reaches the top of the competition.

The post The Most Important Part of Your NSF Proposal: The Summary Page appeared first on Grant Training Center Blog.